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How do I enroll learners in a Catalog entry?

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Administrators can enroll learners in a Catalog entry in a few places:

Enable self-enrollment for learners

Administrators and authors can configure Catalog entries to allow learners to self enroll from their Catalog screen.

How do I allow learners to self enroll in Catalog entries?

Enroll others from the Catalog

Dawn administrators can Enroll others directly from the Catalog:

  1. With Browse catalog, find the desired catalog entry.
  2. Click the catalog entry.
  1. On the catalog entry preview screen, click Enroll others.

Note: If a Catalog entry is available in multiple languages, you are asked to select the Language when enrolling learners. Learners can always change their language after enrollment to any of the other available languages.

  1. In Choose learners, you have different options:
    • You can click Search for existing learners (learners who have already joined your site) by name or email address, and add them one at a time (shown below).
    • You can click Invite new learners or import data to enroll learners who have not yet joined your site (described here).
  1. Verify provides the status of the learners you want to invite. You'll get notifications if learners are ready to be enrolled, if they're already enrolled, if they haven't completed the prerequisites, etc.
  1. If you want to add the learners to an Organization, you can search and select that here (this is not relevant for most Dawn users).
  2. Grouping allows you to Add to a new group (that you create) or to Add to an existing group (and choose the group from the dropdown).
  1. You can pay for enrollments with a credit card, or with Purchase orders if you are an administrator for an Organization.
  2. If you want, you can include an Enrollment expiration date (this can be edited later). Learners lose access to content past the expiration date; however, they keep access to all completion certificates they earn.
  3. Click Add enrollments.

Learners are sent an email welcoming them with a link to get started.

Enroll learners from the Learner enrollments screen

To add enrollments to an individual learner, open the Learners screen:

  1. Select the desired learner.
  1. Click Add enrollment.
  1. Check the boxes next to the catalog entries that you want the learner enrolled in and click Next.
  1. If you want to add the learners to an Organization, you can search and select that here.
  2. Grouping allows you to Add to a new group (that you create) or, if a group exists, you can Add to an existing group (and choose the group from the dropdown).
  1. You can pay for enrollments with a credit card, or with Purchase orders if you are an administrator for an Organization.
  2. If you want, you can include an Enrollment expiration date (this can be edited later). Learners lose access to content past the expiration date; however, they keep access to all completion certificates they earn.
  3. Click Add enrollments.

Learners are sent an email welcoming them with a link to get started.

Enroll learners from the Catalog entry enrollments screen

To enroll one or more learners in a Catalog entry, open the Catalog screen:

  1. Select the desired catalog entry.
  1. Click Add enrollments.

Note: If a Catalog entry is available in multiple languages, you are asked to select the Language when enrolling learners. Learners can always change their language after enrollment to any of the other available languages.

  1. In Choose learners, you have different options:
    • You can click Search for existing learners (learners who have already joined your site) by name or email address, and add them one at a time (shown below).
    • You can click Invite new learners or import data to enroll learners who have not yet joined your site (described here).
  1. Verify provides the status of the learners you want to invite. You'll get notifications if learners are ready to be enrolled, if they're already enrolled, if they haven't completed the prerequisites, etc.
  1. If you want to add the learners to an Organization, you can search and select that here.
  2. Grouping allows you to Add to a new group (that you create) or to Add to an existing group (and choose the group from the dropdown).
  1. You can pay for enrollments with a credit card, or with Purchase orders if you are an administrator for an Organization.
  2. If you want, you can include an Enrollment expiration date (this can be edited later). Learners lose access to content past the expiration date; however, they keep access to all completion certificates they earn.
  3. Click Add enrollments.

Learners are sent an email welcoming them with a link to get started.

Enroll learners from the Organization details screen

From the Organizations > Enrollments screen, you can enroll multiple learners in one or more Catalog entry, and they are automatically added to the selected Organization:

  1. Select the desired Organization.
  1. Click Add enrollments.
  1. Check the boxes next to the catalog entries you want the Organization learners enrolled in and click Next.
  1. In Choose learners, you have different options:
    • You can click Search for existing learners (learners who have already joined your site) by name or email address, and add them one at a time (shown below).
    • You can click Invite new learners or import data to enroll learners who have not yet joined your site (described here).
  1. Verify provides the status of the learners you want to invite. Here you can see if they're ready to be enrolled, if they're already enrolled, if they haven't completed the prerequisites, etc.
  1. Grouping allows you to Add to a new group (that you create) or, if a group Add to an existing group (and you choose the group from the dropdown).
  1. You can pay for enrollments with a credit card, or with Purchase orders if you are an administrator for an Organization.
  2. If you want, you can include an Enrollment expiration date (this can be edited later). Learners lose access to content past the expiration date; however, they keep access to all completion certificates they earn.
  3. Click Add enrollments.

Learners are sent an email welcoming them with a link to get started.

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