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Use Invitation links to easily invite learners to enroll in catalog entries whether they've already joined your site or not. Just create the link and send it to potential learners!
How do I create invitation and registration links for learners?
Invite learners to join your site
Admins can invite people to join their site with the Learners screen (or when enrolling learners in the Catalog or Organizations screens).
Allow learners to enroll themselves
In Site management > Website, you can choose to allow learners to enroll themselves or make your site invite only (in which case the follow process is the only way to create user accounts).
- On the Learners screen, click Invite user.
- In Enter users, you can:
- Enter each individual's email address or mobile phone number on a separate line.
- Use Import file to upload a tab-delimited or comma-separated file (or paste the data from your file in the field).
- On the Verify screen, make sure the email or phone numbers are accurate and add the first and last names for each person.
Invited users will receive an email or text message with the invitation and link.
Invitations are valid for one week
To maintain security, invitation links are valid only for one week. If a link expires, you can re-send the invitation.
Bulk enroll learners by importing or pasting data
Dawn allows you to add enrollments in bulk by:
For both methods, format data in a comma-separated (show below) or tab-delimited file formatted as follows:
-
First line: Column headers. You can use First name, Last name, Email, Phone, and/or Group
- Note: A Group header can only be added when creating enrollments for a catalog entry with existing groups using the Catalog screen.
- Each subsequent line: Add the data for each new users on its own line, making sure the information aligns with the sequence of the headers (e.g., if Email is your first header, start each user data with their email address, etc).
Import file
If you're inviting users from the Learners screen, click Import file and upload your file. Then Map learners.
If you're using the Catalog or Organizations Enrollment screens to enroll learners, select Invite new learners or import data when you get to the Choose learners step and click Import file and upload your file. Then Map learners.
Paste data
If you're inviting users from the Learners screen, paste the formatted data into the field. Then Map learners.
If you're using the Catalog or Organizations Enrollment screens to enroll learners, select Invite new learners or import data when you get to the Choose learners step and paste the formatted data into the field. Then Map learners.
Map learner columns
Uploading a file or pasting comma-separated content into the field (both described above) opens an additional step where you can make sure the uploaded/pasted data is mapped correctly. Each header is a dropdown menu that you can change to the correct header if needed.
Re-send invitations
Root administrators and Organization administrators can resend invitations that haven't been responded to or expired (for security purposes, they are valid only for one week).
To re-send invitations to join your site: In the Learners screen and select the learner. In the More menu, select Re-send email.
To re-send invitations for enrollments: In the Learners screen, select the learner, open their Enrollments, and select the catalog entry. In the More menu, select Re-send email.
