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How do I manage a course's enrollments?

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Ryan Richins
  • Agilix team member

During the summer of 2017, we released a new Buzz UI, giving you the same features and functionality with a cleaner, simpler user experience!

Until all users have switched to the new UI, our Help Center articles will include information for both. 

Click the header below that aligns with the Buzz UI version you are using (Old UI or New UI); if you don't know which version you are using, review the differences and/or contact your system admin or Agilix account manager.

Old UI

To access a course's Enrollments screen open the Courses tool from the Main Menu and select the Course ID.

To add a new enrollment:

  1. Click New and provide:
    • The user name or ID to search the current domain; to search all domains and/or browse through the users you have access to, click the list (browse) icon at the far right of the User field (required). If you want to add more than one user enrollment, click Add Another.
    • The desired Role (required). Click Permission Details to see which permissions are granted by a selected role; if you want to create a custom role, check the boxes next to the permissions that you want included. Permissions granted here are applicable only within this course.
    • The desired Status (required).
    • A Start Date and an End Date for the enrollment (optional).
    • An External ID, which is any ID needed to align the enrollment with an external program or application (optional).
  2. Save.

Additional articles

Tips

  • To delete an enrollment, check its box and click Delete; check multiple boxes to delete more than one at a time.
  • Click Edit in an enrollment's column to make changes.
  • To update multiple enrollments' Status (active/inactive), Role, Start Date, or End Date at once, check their boxes and click Bulk Update. These are permanent changes, so be careful.
  • To import enrollments using a tab-delimited or comma-separated file, click Import and browse to the file on your computer.
  • Permissions granted here are only applicable within this course.
New UI

Open the Courses tool from the Main Menu, click the Course ID, and select Enrollments from the tabs bar.

To add a new enrollment:

  1. Click New and provide:
    • The user name or ID to search the current domain; to search all domains and/or browse through the users you have access to, click the list (browse) icon at the far right of the User field (required). If you want to add more than one user enrollment, click Add Another.
    • The desired Role (required). Click Permission Details to see which permissions are granted by a selected role; if you want to create a custom role, check the boxes next to the permissions that you want included. Permissions granted here are applicable only within this course.
    • The desired Status (required).
    • A Start Date and an End Date for the enrollment (optional).
    • An External ID, which is any ID needed to align the enrollment with an external program or application (optional).
  2. Save.

Additional articles

Tips

  • To delete an enrollment, check its box and click Delete; check multiple boxes to delete more than one at a time.
  • Click Edit in an enrollment's column to make changes.
  • To update multiple enrollments' Status (active/inactive), Role, Start Date, or End Date at once, check their boxes and click Bulk Update. These are permanent changes, so be careful.
  • To import enrollments using a tab-delimited or comma-separated file, click Import and browse to the file on your computer.
  • Permissions granted here are only applicable within this course.

Comments (2)

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John

Hello, I'm trying to bulk import enrollments, but I would like to know how to set up a tab-delineated file. I'm not sure how the formatting is supposed to work so that the enrollment goes through.

Scott Taylor
  • Agilix team member

Hello John,

The article How do I batch import data using tab-delimited and comma-separated files? provides the information on how to format the various types of import files available. There is a section specifically for an enrollments import.

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