How do I edit and manage Catalog entries (Dawn's authoring tools)?
Once a catalog entry is created, authors and admins can use Dawn's authoring tool to create and manage each catalog entry's settings and content.
The authoring tool includes two menus:
- Settings menu, including things like price, coaches, mastery parameters, resources, newsletters, etc.
- Table of contents menu, including content, learning interactions, etc.
Along the left side of Dawn's Settings tool is the menu of components that can be edited. The right panel displays cards where authors can edit and add content to build the entry.
Use the Settings menu to manage your course's metadata, look-and-feel, coaches, authors, etc.
- Settings, including title, cover image, version history, and authors.
- Catalog details, like price, promotional messaging and videos, and descriptions.
- Coaches and coach scheduling.
- Mastery details, like required mastery rewards and certificate.
- Resource library, including instructional videos and supplemental content.
- Learner materials that are included.
- Newsletter, where you can create and schedule newsletters for your users.
- Title your course.
- Select a Cover poster that represents your course in the Catalog and elsewhere.
- Note: In order to select an image, you must upload it using Resource library.
- Choose which page you want to always open first from the Launch page for learners dropdown, including:
- Their Last viewed content. If this is selected, but there is no content in the entry, the player defaults to whichever is available in this order: Coaching, Newsletter or Learner materials.
- Their Coaching screen
- The Group screen
- The Newsletter
- Learner materials
- Choose when you want learners to be prompted to review the catalog entry:
- At the end of the content
- Throughout the content (three times, including at the end)
- If you want to make the catalog entry available in multiple languages, select them in the Available languages dropdown and select the Default language.
- Check the This is a template box to allow this course to be copied and used as a starting point when creating new courses.
- Add/remove Authors.
- Toggle the Published switch to publish and unpublish your catalog entry; published entries are visible for enrollment in your Catalog , and unpublished entries aren't.
- Click View edit history to review changes made to the course.
- You can review and copy the link to your course in the Catalog page. You can share this link with users, so they can learn about it and enroll.
- If Publishers are enabled in your site, the Publisher is listed and can be changed.
- If Catalog categories are enabled in your site, you can place the entry to appear in one or more category on the Catalog page.
- In Prerequisites, select any of the catalog entries that you want learners to complete before enrolling in this entry.
- Choose Payment option (One time fee or Monthly subscription).
- Enter pricing details (Price, Full price, and Promotional message).
- Select a Feature level (1-5 up-arrows) in the Feature at the top of the catalog dropdown to place the course at the top of the Catalog screen and give it priority in searches.
- Check the Enable self-enrollment box to allow learners to enroll in the catalog entry from their Catalog screen. Disabling this means that learners can only be enrolled by administrators; doing this can be useful if you want a course to appear in the catalog, but not allow enrollment, yet.
- Check the Enable self-enrolling in a time-based cohort box if the catalog entry has Time-based cohorts set up (meaning that members of this group can access content only after a specified date and time) and you want to allow learners to choose their cohort.
- Upload and select the Cover video learners will see in on the course preview screen.
- Provide your:
- Course Description to appear in the Catalog (depending on the template you use, there may already be content here).
- Short description to appear when users search the Catalog (keep this to one or two sentences).
Upload the Cover video files using Resource library.
- If the coaches or authors for a catalog entry have created Profile Bios for themselves, you can choose to display them on the the Catalog details screen by checking the boxes next to the names.
- Add and remove course Coaches by checking/unchecking boxes next to them (give users coach permissions with the administrator view).
- Enable 1-to-1 and 1-to-many coach scheduling.
- Indicate the percentage of Mastery award points learners need to earn for course completion.
- Course completion progress is shown to learners as a percentage with 100% indicating full completion. If you choose 85% as the required number of Mastery award points need to complete the course, learners will see 100% course completion once they've earned 85% of the possible Mastery award.
- Uncheck the Issue a certificate at course completion box if you don't want to issue certificates. If you do want to issue a certificate, follow these instructions.
Note: Because Mastery awards are necessary to award certificates, if a catalog entry has no Mastery awards set up, the Mastery threshold field and Certificate card do not appear.
Learn more: How do Mastery award and Effort (Time spent) values work?
In the Resource library panel you can review all resource files attached to the course and:
- Upload new files. When uploading videos, you can automatically generate a video transcript.
- Search the Resource library.
- Sort the results using Name, Size, or last Modified date.
- Delete existing files.
- Review the amount of storage your course uses.
Generating video transcripts
When uploading a video, you can automatically generate a transcript.
If you are uploading a new video or are replacing a video that has no transcript, you can choose whether you want to Transcribe or not. If you don't transcribe the video, you will have to upload your own transcript later or build one, manually. All transcripts should be reviewed and edited.
If you re-uploading a video resource that already exists, the Video audio language dialog now detects that the resource already exists (using the filename) and:
- Shows (overwrite) next to the file name to let you know you are replacing a resource.
- Shows the option to Re-transcribe the video to generate a new transcript where a transcript already exists. If you uncheck this option, the existing transcript is left alone.
In Materials panel, you can add materials as Attachments or Websites to each. To add Learning materials, click Add attachment or Add website, at the bottom of the screen.
Then choose the Instruction you want to attach it to.