Build and manage your Dawn site

Administration tools

  • Updated:

Open the administration tools by clicking the gear icon in the toolbar.

Dawn's administration tools provide a lot of useful data about your website. Depending on what administrator permissions you have, you can see up to eight screens:

The Download icon means you can save whatever data you are currently viewing as a spreadsheet.

Types of Administrators in Dawn

There are two types of administrators in Dawn:

Root/Site Administrators have access to and control over every aspect of a Dawn Learning Site.  These permissions are automatically given to the user who created the site. In Site Management, Root/Site Administrators can brand the site and make changes to the account. Only Root/Site Administrators can create the purchase orders for organizational use once contracts are signed outside of the Dawn system.

Learn more: Create your Dawn Learning Site (Root/Site Admin Guide)

Organization Administrators can:

  • Use purchase orders to create enrollments for their members.
  • View progress of those enrollments.

Site management (Root/Site Administrators only)

Dawn enables you to build a branded experience for your learners (only Root/Site admins have access to this tab).

With the Site management tab, you can edit your website's basic information, including:

Catalog screen

From the Catalog screen, you can:

  1. Create new catalog entries
  2. Edit existing catalog entries.
  3. Click on any catalog entry to open its enrollment screen.
  4. Use the Actions menu to view the catalog entry as a learner, duplicate a catalog entry, copy a catalog entry to another website, or delete a catalog entry.
  5. Download learner reports.
  6. Review, create, or edit Coupons.

This screen lists all the catalog entries in your site and summarizes the follow for each:

  • How many subscriptions have been Purchased.
  • How many learners have been Certified.
  • How many learners remain Uncertified.
  • How many learners are Inactive (by default, a learner is set to Inactive after two weeks without progress).
  • The Average mastery.
  • The Average time spent.
  • The Average percentage watched.
  • The Average Video Watched (determined by Minutes of video watched / Number of enrolled students).
  • The Max Streak, meaning the number of consecutive days any learner has been active.
  • The Average Streak.

Catalog > Enrollments screen

You can click on any catalog entry to access its Enrollments screen and see their:

  • Percentage earned toward Certification.
  • Points achieved.
  • Hours of Video watched.
  • Last activity date.
  • Longest streak in days.
  • Length of each learner's Last streak in days.
  • Access to each learner's feed which shows their Actions (conversations, submissions, etc.).

On this screen, you can:

  1. Create and manage groups.  
  2. Schedule group sessions.
  3. Add enrollments in bulk.
  4. Use the action menu to delete the enrollments or edit which organizations can access it.
  5. Click an enrollment to see detailed progress.

Learners screen

The Learners screen lists everyone that has been invited to join your website, whether they are enrolled or not.

From this screen, you can:

  1. Invite others join your site.
  2. Access each learner's feed, which shows their Actions (conversations, submissions, etc.).
  3. Use the action menu to:
  4. Review each learners progress and statistics, including:
    • Status (Invited, Activated, Inactive).
    • Number of catalog Enrollments.
    • Average mastery.
    • Last studied date.
    • Number of Conversations participated in.
    • Time spent.
    • Hours of Video watched.
    • Number of Projects submitted.
    • Number of coaching Sessions and Session time spent.
    • Average streak in days.
  5. Click a learner to see statistics broken down by enrollment.

Clicking on a learner shows:

  1. More details about their learning progress in the Enrollments screen. Click the Add enrollment button to enroll them elsewhere.
  1. The learner's Coach feed, including coach interactions and feedback. You can post to the feed if you have coaching permissions.
  1. The learner's Live events, both past and upcoming.

Administrators screen

On the Administrators screen, you can:

  1. Add administrators to your site.
  2. Use the Actions menu to
    • View the administrator's feed.
    • Remove the administrator.

Authors screen

On the Authors screen, you can:

  1. Add authors to your site.
  2. Use the Actions menu to:

Coaches screen

On the Coaches screen, you can:

  1. Add coaches to your site.
  2. Use the Actions menu to:
    • View the coach's feed.
    • Make changes to the catalog entry the author is assigned to.
    • Edit the coach's availability for face-to-face coaching sessions.
    • Remove the coach.

Organizations screen

The Organizations screen is set up for entities, like school districts or businesses, that want to purchase enrollments in bulk for their members.

Organization Administrators can use purchase orders to create enrollments for their members and track the progress of those enrollments. Site administrators create the purchase orders for organization use when contracts are signed outside of the Dawn system.

How do I create and manage organizations in Dawn?

How do I set up and use Purchase Orders in Dawn?

Publishers screen [Disabled in most sites]

Publisher features are not standard for Dawn sites, and are only enabled on a custom basis.

Publishers are any entity that wants to create content under one name.

They can create content, manage who can author or coach, and have their own branded publisher page in the catalog. Publisher Administrators manage the Stripe payment mechanism for their enrollments.

The Publishers screen lists the Avatar, Company name, and Email of each publisher with authoring permissions on your site. By adding additional publishers to your website, you can offer a broader selection.

Publisher Administrators can:

  • View catalog entries with enrolled learners.
  • View learner information and invite new learners to join.
  • View publishers that they are administrators in.
  • View and add other administrators to the publisher.
  • View and add authors (including themselves) to the publisher.
  • View and add coaches (including themselves) to the publisher.

On this screen, you can:

  1. Add publishers.
  2. Edit publisher information and brand.
  3. Edit payment information.
  4. Delete publisher.

Select a publisher to:

  1. Make existing users Administrators, Authors, or Coaches for that publisher. Simply click the Add [plus sign] icon and search for the user you want to give the role to.
  2. Remove Administrators, Authors, and Coaches from the publisher.
  3. Review user feeds for Administrators, Authors, and Coaches.

Add publisher

To create a new publisher, provide the publisher's:

  • Name
  • Email
  • Avatar (use dimensions 300x300)
  • Logo (use dimensions 640x200)
  • Banner (use dimensions 848x300)
  • Description (click the help button for formatting instructions, and enable Preview with the toggle).
  • Catalog page short link (add a single word to the provided URL to create a custom URL for this Publisher catalog).

Click Add publisher.

Edit publisher

The Edit screen allows you to make changes to the elements added when you created the publisher.

Edit payment information

Use the Edit payment information screen to Connect with Stripe payment or make changes that sync.


Have a question or feedback? Let us know over in Discussions!