Administrator

How do I run User Activity Reports?

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Ryan Richins
  • Agilix team member
  • Updated:
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Generate User Activity Reports to get a high-level perspective on users' time spent in Buzz.

To run User Activity Reports:

  1. Open Reports from the Main Menu, select User Activity Reports and choose one of the following:

User login and logout times

  1. Provide the user name or ID of the user you want the report for and click Next.
  2. Choose date range for the report and click Next.
  3. Click Export to CSV (comma-separated values file) to Download the report.

Comma-separated values (CSV) files use plain text and pre-determined fields to organize data as tables. Open these files with spreadsheet software (Microsoft Excel, Google Sheets, etc.).

User enrollment activity

  1. Provide the user name or ID of the user you want the report for and click Next.
  2. Filter the data if you want to:
    • Include past enrollments
    • Exclude overlapping time
  3. Click Export to CSV (comma-separated values file) to Download the report.

Comma-separated values (CSV) files use plain text and pre-determined fields to organize data as tables. Open these files with spreadsheet software (Microsoft Excel, Google Sheets, etc.).

Domain user activity

  1. Provide the domain name or ID of the user you want the report for and click Next.
  2. Choose date range for the report and click Next.
  3. Indicate the Maximum number of users and Filter the data indicate whether you want:
    • Login and logout times
    • Enrollment activity summary
  4. Click Export to CSV (comma-separated values file) to Download the report.

Comma-separated values (CSV) files use plain text and pre-determined fields to organize data as tables. Open these files with spreadsheet software (Microsoft Excel, Google Sheets, etc.).

Domain user inactivity

  1. Provide the domain name or ID of the domain you want the report for and click Next.
  2. Choose date range for the report and click Next.
  3. Click Export to CSV (comma-separated values file) to Download the report.

Comma-separated values (CSV) files use plain text and pre-determined fields to organize data as tables. Open these files with spreadsheet software (Microsoft Excel, Google Sheets, etc.).

Comments (18)

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Kevin Healy

Is there currently a way, or are there plans, to allow an administrator to see courses teachers are currently using and courses they have subscriptions to?

It would be useful to be able to find a teacher (or every teacher in a domain) and see which courses they are accessing through subscriptions. On the BrainHoney admin dashboard there are a few reports that allow something similar, such as enrollment report, but is there a plan to migrate them to Buzz?

Brad Marshall
  • Agilix team member

Great question, Kevin. Currently there is no UI to be able to view a teacher's effective subscriptions. If you look at the user details in the Admin app, you can see that particular's users direct subscriptions and enrollments (see How do I use the Users tool?). However, that user could have additional subscriptions inherited through a domain (see How do I use the Domain tool?). 

I would recommend that you request this feature, with more details, in the Buzz: Product Feedback forum.

Gideon Seaman

Is there a way to change the default reporting time from seconds to minutes? I know I can do a simple formula to change the time to minutes once it's in Excel, but it would be great to have that information automatically in minutes. Thanks!

Brad Marshall
  • Agilix team member

Hey Gideon, this is not currently supported. We had originally done it in minutes but came across a couple of challenges. If we did minutes, then there would definitely be decimals introduced. In some cases, the decimals were so long that it wasn't easily readable and users ended up having to use Excel to truncate it. We experimented rounding but then you lost some data. We ended up on seconds because that is the most granular while keeping it legible and without losing any data.

If we were to provide minutes, how would you recommend it be exported?

Gideon Seaman

Hi Brad--thanks for your response! Personally, I think that rounding to the nearest 10th would be sufficient. When you are talking a 10th of a minute, 6 seconds is an "acceptable loss of data." If you were more concerned about this loss, you could extend it to a 100th of a minute and round it. This would be even more accurate. From what I hear from principals, this would be more useful. Just my $.02! :) 

Denny Hammond

I am running a report to determine how many hours each student has spent in each of my classes for the month of August.  I am not sure what the 'numbers' that show up in the excel document actually represent.....  Can anyone help with this?  So if I enter 8/31/16, what does the number that shows up in that column in the excel report represent exactly?

Scott Taylor

If you are running the User Activity report for the domain overall with the options of "Users with Activity" and "Enrollment Activity Summary" it will display the amount of time each user has spent (in seconds) in the course during the time frame specified. The file export should have headers for each column to state what information is in each column.

Denny Hammond

I am in reports and went to: Student--> Teacher --> Selected two dates --> and under filters chose Time Spent per student.  

My assumption is that if I run this report, I could find the difference between the two dates to find the 'total time' for a given range.  However, the numbers do not seem to be working out.  

I tried using the dates 8/31/16 and 10/1/16.  However, finding the difference between these two numbers does not seem to match up.  In fact, for some students I will see data for the first date but not the second date.  This makes me question the data for many reasons....but for one, the number should at least be as much in the second date as the first date....right?  

I feel like there may be some nuances to getting accurate data in this report that I am not aware of.  Could you help?  I attached a picture of what I am querying.

Brad Marshall
  • Agilix team member

Hey Denny, what you are experiencing doesn't appear to be correct. For us to better evaluate the issue you are having, could you reach out to your support representative at FLVS for them to create a ticket request for us to better investigate it? 

Denny Hammond

Will do.  Thank you for the quick reply.

Jeff Lockard

Is there a way to exclude students who are not actively enrolled in any courses from this report?  Would like to run the report to determine active students who are not actively working in the platform, but don't want that output to include inactive students who have no current enrollments in active courses.

Scott Taylor

Hello Jeff,

At this time there is not an option to limit the return in the user activity report to just those with active enrollments. We will add this suggestion to the list of enhancements to consider.

Chad Kafka (FPS)

Hi there - I am trying to run a report for a specific assessment in Buzz as the "Admin."  I want to get the 'timestamp' of when all students in a course submitted a particular assessment.  What's the best way to do that?

Brian Williams
  • Agilix team member

Hello Chad!

Unfortunately we don't have a report that will accomplish this at this time. 

Bridgette Miller

Is there a report that will show how much gradable percentage is done and score percentage for individual students?

Shaquita Lafonda

I cannot get to reports on the main page of Buzz.  Can anyone help me?

 

Shaquita Lafonda

I cannot find reports.  I know how to use the User Activity Report, I just cannot find Reports on the main page.

 

Michael Denton

Shaquita,

When logged in as an administrator, click the "hamburger" icon in the upper left-hand corner and select Reports from the slide-out menu. (The "hamburger" is the three horizontal lines: top bun, meat patty, and bottom bun)

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