Teacher

How do I manage course folders?

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Ryan Richins
  • Agilix team member

During the summer of 2017, we released a new Buzz UI, giving you the same features and functionality with a cleaner, simpler user experience!

Until all users have switched to the new UI, our Help Center articles will include information for both. 

Click the header below that aligns with the Buzz UI version you are using (Old UI or New UI); if you don't know which version you are using, review the differences and/or contact your system admin or Agilix account manager.

Old UI

Use Folders to organize your course content into units, chapters, sections, etc.

Add a folder

  1. Open the Editor from the Main Menu.
  2. Select the location you want to add put the folder and click + Add to...
Add an activity
  1. Select Folder.
  2. Complete the sections outlined below.

Activity tab

Use the Activity tab to:

  • Edit the folder Title. Use descriptive titles that help your students understand the folder's purpose and place in the course.
  • Create the Landing Page content you want students to find on opening the folder.
Project Activity tab

Data tab

Use the Data tab to:

  • Provide a Thumbnail image to represent the folder.
    • Recommended file type: PNG or JPG (Buzz converts all files into PNGs)
    • Ideal size: 400px x 400px (Buzz automatically resizes images, so uploading images smaller than 400px x 400px may reduce quality)
  • Define Metadata; these are defined at the domain level and might include things like:
    • A folder Description for course authors.
    • An idea of how the folder and its activities fit into the goal of the course or the Big Picture.
    • Essential Questions that should be answered by the folder or that students should keep in mind as they complete it.
    • Any associated Vocabulary.
    • Associated Resources.

Some of the fields under Metadata ask for content that, if set up by your system admin, can be used to make the activity searchable in the Digital Library. Contact your system admin to find out if there are fields in your domain that can be used this way.

Project Data tab

Objectives tab

Use the Objectives tab to review and align objectives with the folder:

  • Check the boxes next to objectives to align them with the folder.
  • Use the dropdown to limit the displayed objectives to those that are created in the Course, to those inherited from the folder's Parent folder, or to only the Selected objectives. Any selected objective remains in the list for all three settings.
  • Use the Filter field to search objectives for words and phrases.
  • Edit objectives created in the course by clicking the pencil (edit) icon, and remove them by clicking the garbage can (delete) icon. These actions are not available for objectives that weren't created in the selected course.
Project Objectives tab

Navigation tab

Use the Navigation tab to manage:

  • Visibility, specifying:
    • Whether the folder should be Visible to:
      • Students, teachers and observers: This is the default setting for folders intended for students to complete.
      • Teachers and observers: This setting works well for Lesson Guide materials that observers like parents, mentors, etc. need access to. A map icon appears next to these folders in the Activities pages for teachers and observers.
      • Teachers only: This setting works well for Lesson Guide materials that only teachers need. A map icon appears next to these folders in the teacher Activities page.
    • Whether the folder should be Visible in table of contents and/or Visible to students.
    • Whether to Restrict visibility by date, and, if so, the date and time the folder becomes visible.
    • Whether you want to Restrict visibility by mastery, and, if so, identify the Activities and/or Objectives the student must successfully master before this project becomes visible.
    • A Password that students must enter once to access the folder.
  • Any Course Links you'd like added to the project. These can include websites or course activities.
  • Any Badge to assign student upon completion.
  • Advanced settings:
    • Changing the Folder's location using the dropdown.
    • Giving the folder a new ID in the ID field.
Project Navigation tab

Project Settings tab

Use the Project Settings tab to:

  • Enable Student Choice for the project and specify:
    • The Number of required choice activities.
    • Whether you want to Allow extra choices.
    • Whether you want to Allow choices from any folder.
    • Whether you want to Allow choices from Digital Library.
  • Make the project into a regular folder by unchecking Folder is a project and edit the original Start and End dates.
Project Settings tab

History tab

The History tab records changes made to the folder and allows you to retrieve previous versions of the content. To do so:

  1. Click the version you want to restore.
  2. Preview the content.
  3. Click Restore.

Buzz does not itemize changes to all settings, but does track them. Users can access them by clicking the Data Changes link that appears at the bottom of the history table.

Project History tab
New UI

Use Folders to organize your course content into units, chapters, sections, etc.

Add a folder

To add a Folder:

  1. Open the Editor from the Main Menu.
  2. Select the location you want to add the folder to and click + Add to...
Add an activity
  1. Select Folder.
  2. Complete the sections outlined below.

Activity tab

Use the Activity tab to:

  1. Provide the Title.
  2. Provide a Thumbnail image to represent the activity by clicking the plus sign next to the thumbnail.
    • Recommended file type: PNG or JPG (Buzz converts all files into PNGs.)
    • Ideal size: 400px x 400px (Buzz automatically resizes images, so uploading images smaller than 400px x 400px may reduce quality.)
  3. Create Landing page content for the folder using the rich text editor. Students see this content when they open the folder.

Settings tab

Folder settings

With Folder settings, you can:

  1. Select the correct Grading Period for the folder if your domain has them set up.
  2. Enable Student Choice for this folder and specify:
    • The Number of required choice activities.
    • Whether you want to Allow extra choices.
    • Whether you want to Allow choices from any folder in the course.
    • Whether you want to Allow choices from Digital Library.
  3. Indicate whether the Folder is a project which allows you to provide the Project start and Project end dates.

Objective mastery

Visibility and access

With Visibility and access settings, you can choose to:  

  1. Make the folder Visible to:
    • Students, teachers and observers: This is the default setting for folders intended for students to complete.
    • Teachers and observers: This setting works well for Lesson Guide materials that observers like parents, mentors, etc. need access to. A map icon appears next to these folders in the Activities pages for teachers and observers.
    • Teachers only: This setting works well for Lesson Guide materials that only teachers need. A map icon appears next to these folders in the teacher Activities page.
  2. Check the Hide from student's table of contents and to-do list box. Note that it is still accessible with course links and bookmarks unless otherwise restricted.
  3. Check the Block access until student completes other activity box, click Choose Activity, and select the activity or activities that you want to make access dependent on.
  4. Check the Block access until student masters objective(s) box, click Choose Objective, and select the objective(s) you want to make access dependent on.
  5. Check the Block access until a specified date box and enter the desired date and time.
  6. Check the Student must enter a password box and enter the desired Password. Students must enter this password only once to access the folder.

Badges

Click Choose Badge to select one or more badges that you want automatically awarded to students who successfully complete this folder.

Learn more:

Metadata

Admins can create custom Metadata fields for folders in their domain. This content is only visible to teachers, course authors, etc. and provides further insight into an folder, such as:

  • An folder Description for course authors.
  • An idea of how this folder fits into the goal of the course or the Big Picture.
  • Essential Questions that should be answered by the folder or that students should keep in mind as they complete it.
  • Any relevant Vocabulary.
  • Associated Resources.

Some of the fields under Metadata ask for content that, if set up by your system admin, can be used to make an activity searchable in the Digital Library. Contact your system admin to find out if there are fields in your domain that can be used this way.

Advanced activity options

Manage Advanced activity options, like:

  1. Changing the folder's Location using the dropdown.
  2. Giving the folder a new Activity ID in the field.

History tab

The History tab records changes made to the folder and allows you to retrieve previous versions:

  1. Click the version you want to restore.
  2. Preview the content.
  3. Click Restore.

Buzz does not itemize changes to all settings, but does track them. Users can access them by clicking the Details link that appears at the bottom of the history table.

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